Remote Job Description

We are seeking a Lead Administrative Coordinator to join the Hosting organization. This role will report to our leaders for two countries in Europe, and is a full time position based in Barcelona, Spain.

With so much going on in so many places, we need an experienced organizational and administrative professional to join the team.

A Typical Day:

  • Provide administrative support to multiple members of the leadership team. This includes calendar management, travel and expense management, note-taking, meeting preparation and follow up, report and resource/database maintenance and coordinating office access. Act as a thought partner to the leader/s to strategically align their calendar with their priorities.
  • Plan and execute team events, offsites, activities, and recognition
  • Assist and/or own content creation including drafting team-wide emails/newsletters in partnership with leader(s) and creating presentations
  • Manage purchase orders and partner with leader and finance to track and analyze budget and expenses
  • Act as a mentor for less senior Administrative Coordinators (where applicable). This includes meeting with a mentee on a regular basis and providing guidance and sharing resources to support their growth and development.
  • Provide support for project-related work. This includes gathering information and preparing reports for quarterly business reviews, working with managers to create onboarding plans for key team members and assisting in work related to the broader administrative population.
  • Work alongside and partner closely with other Administrative Coordinators or Executive Assistants on ​tasks and projects as needed
  • Cultivate team culture and team moments 
  • Build effective relationships with other teams within Airbnb as necessary
Your Expertise:

  • 5+ years of relevant experience in a fast-paced, collaborative environment, including supporting a team in an administrative capacity
  • Effectively trilingual in Spanish, German and English (speaking and writing)
  • Ability to exercise good judgment and maintain confidentiality
  • Strong written and verbal communication skills
  • Expert with meeting collaboration tools
  • Demonstrated ability to work effectively with leadership and collaborate with colleagues to achieve goals and deliver on priorities 
  • Proven track record of being reliable, prepared, responsive, eager to learn and encouraging
  • Strong prioritization, multitasking and time management skills
  • Acute attention to detail and follow through, high-level of organization
  • Willingness to travel from time to time